Cospendium: The Ultimate Cosplay and Gaming Convention is committed to ensuring the safety of those that attend the event. This includes proving an atmosphere that is free from harassment or behaviour that would be considered inappropriate for the family friendly environment of the event.
At Cospendium we value the safety and security of all of our attendees. If at any time either you or someone you know feels unsafe, we ask that you inform one of our staff members as soon as possible so we can take appropriate action to ensure you are safe. Attendance to Cospendium is at your own risk. By entering the convention you agree to not hold Cospendium, its organiser Perfect Events or any partners, or parent companies liable for any damage or distress incurred at Cospendium.
Prohibited Items and Illegal Substances
Dangerous items and illicit substances are prohibited at Cospendium. We take a zero tolerance approach to anyone attempting to bring in potentially harmful items. This includes; dealing with, participating in, or being under the influence of both legal and illegal substances, that may interfere with other attendee’s safety. If you are found breaching this policy Cospendium staff reserve the right to take corrective action, removing you from the convention and potentially involving the authorities.
Smoking, E-Cigarettes and Vaping
No smoking is allowed at any Cospendium event at any time or in any location. No smoking at Cospendium includes traditional cigarettes, pipes, cigars, or E-cigarettes as well as any vaping product or device. You are welcome to step outside the convention grounds to smoke in designated smoking areas only, but please be considerate of others when you do.
Loss or Theft
Lost Property can be found at the information booth. Cospendium staff will make every effort within their control to ensure all lost items are returned to their owners. Theft will not be tolerated at Cospendium, if found stealing, appropriating another’s property, or claiming another’s property with no intent to return it, Cospendium staff reserve the right to involve the relevant authorities. Cospendium does not claim responsibility for any loss or theft at the convention. It is the responsibility of the individual to notify appropriate Cospendium staff of the loss or theft as soon as possible.
Animals and Pets
Unfortunately animals are not permitted within Cospendium. With exemption to assistance animals, Cospendium cannot grant access to any pets within the convention grounds. If necessary owners of assistance animals agree to providing evidence of compliance to the Disability Discrimination Act 1992. Acting within accordance to Part 2 – Division 5, Section 54A Subsection 6, Cospendium reserves the right to refuse entry to any attendee who fails to produce evidence that the animal is an assistance animal and can meet public hygiene/behaviour standards.
Handouts and Market Research
Handouts are prohibited at Cospendium, this includes but is not limited to handing out stickers, flyers, or promotional material within the direct vicinity of the convention grounds.
Market Research is strictly prohibited at any Cospendium event, this includes surveys and information gathering that is not pre-organised with Cospendium in advance.
Cosplaying at Cospendium
Here at Cospendium we LOVE cosplay, it’s literally in the title of the event. However we do have some guidelines and basic rules to ensure everyone is kept safe.
- Inappropriate Signage
Encouraging messages on signs are loved here at Cospendium however ill-mannered and offensive depictions are not. Please refrain from bringing in any signs with inappropriate and attacking language or images.
- Obscene and Abusive Language
We understand that some characters come with their own speech patterns however here at Cospendium we do not endorse the actions of these characters, that’s why we politely ask for all cosplayers and all attendees to be respectful of their surroundings and use appropriate and kind language.
- Jeeps, Trolleys and Carts
Due to attendee safety Cospendium does not permit any carts, wheeled luggage or trolleys throughout the convention grounds. If your cosplay includes one of these items we ask that you email firstname.lastname@example.org at least 14 days prior to the convention to gain written approval by one of the management team.
Food and Beverage
Due to health and safety requirements, guests are not permitted to bring outside food and beverages to the convention grounds. With exception to bottled water, food is strictly prohibited in all panel areas. Cospendium staff have the right to refuse entry to any space on the convention grounds if an attendee breaches the aforementioned.
Please keep in mind your surrounding environment and dispose of all rubbish into the appropriate bins. Attendees who cause damage or disregard the environment are subject to being reprimanded at the discretion of Cospendium staff.
Cospendium reserves the right to amend and alter elements of the Code of Conduct and to make interpretations of the conditions listed above. Cospendium will act as the final evaluator in all disputes, principally where attendee’s safety may be at risk. Cospendium reserves the right to provide the appropriate remediation as a result of any breach of this Code of Conduct, including but not limited to expulsion from the event, referral to the authorities and denied entrance to further Cospendium events.